Compare Microsoft Exchange Online vs. On-Premises Choice

Both the Exchange Online and Exchange On-Premises seem to be similar if the seeker is unaware about these applications. In this circumstance, it is very difficult for users to decide which application is better. That is why, in this post, we will compare Exchange Online vs. on-Premises. On further reading, users will get many ideas related to both the services individually and they can decide which is best for them.

Exchange Online vs. On-Premises – A Head-to-Head Comparison

The following section will help you in deciding the winner of one between the Exchange Online and Exchange On-Premises. Now let’s have a look at some of the major comparison of Microsoft Exchange Online vs Exchange on-Premises.

  • Collaboration

Exchange Online offers collaboration feature like an Office 365 group. It helps you to work together with your team when writing documents, working on project plans, creating documents etc. across your organization. Because, a collaboration feature of Exchange Online allows sharing the emails, files, events, meetings notes, and conversations among the team members. But, this feature is not included with the Exchange On-Premises.

  • Speed

If talking about the working speed of these two services, Exchange Online proved as a faster than Exchange On-Premises. Because Exchange Online is capable to update release schedule daily but On-Premises updates the servicing only four times in a year. Moreover, Exchange Online absorbs the dependencies like .NET within a few minutes or hours but On-Premises may take months or years to perform extensive updates.

  • Economies of Scale

Exchange On-Premises puts effort to copy the original size and scale of mailboxes of Exchange Online. Though On-Premises takes benefit of mid-sized servers and JBOD disks, it necessitates a great amount of scalability to get what Exchange Online allows. In addition, Exchange On-Premises requires various components such as load balancers, redundant data centers, and the mailbox dispersion.

  • Operational Efficiency

It is not necessary to check the backups, monitor application logs, or even rebalance the database availability groups after attaching the server in Exchange Online. But, in the Exchange On-Premises, administrators are required to check the status of all the tasks. MS Exchange On-Premises also necessitate an operational staff that does not compare to an additional optimal performance.

  • Security

As we know both the Exchange Online and Exchange On-Premises is the cloud services. So, Microsoft invests their time and efforts extensively in security. If you are choosing Exchange Online service to save your crucial data, then there will be less chances of losing your email data. On the other hand, if you have selected MS Exchange On-Premises, then all the risk of maintenance and security of data totally depends on your organization.

  • Cost

The benefits of Exchange Online vs. On-Premises vary. If talking about cost, the Exchange Online service is quite flexible and allows users to pay for licenses according to the number of users’ basis. But, in the Exchange On-Premises, you need to hold all the responsibilities of organizing and maintaining the Exchange server, hardware, and also acquiring the Client Access Licenses. At some times, when users plan to keep their Exchange on-premises servers for 10 years then they will have to upgrade them on every three years. In this situation, you will pay considerably less amount for on-premises as compare to Exchange Online.

  • Flexibility

Exchange Online is far from flexibility. However, it gives mailboxes with up to 100GB of storage capacity and unlimited archiving. But, it is not capable to expand their options outside of building the features. On the other hand, Exchange On-Premises provides the ultimate flexibility of deployment. It may include a multi-tenant operation for hosted Exchange, a requirement to run the code under the transport stack, customizing Outlook Web Access, etc.

Is It Worth the Move from Exchange On-Premises to Exchange Online?

As it is discussed in the above section, Exchange Online is much better than Exchange On-Premises. Because it offers various advanced features, which are not provided by the Exchange On-Premises. Hence, there are many people who want to switch from Exchange On-Premises to Online. In this case, it is beneficial to choose an appropriate conversion tool like SysTools Exchange to Office 365 Migration software. It has a facility to export all data items such as email, contacts, calendars, tasks, notes, etc. to the user account of Exchange Online. You can also apply the date filter on mailboxes to migrate only the selective data. There is no any file size limitations imposed with this software to migrate EDB file to Office 365. Moreover, it will generate the complete status report after the successful migration of Exchange On-Premises to Exchange Online.

Conclusion- Who is the Winner?

This article has compared the Exchange Online vs Exchange on-Premises. We have also explained the advantages of Exchange Online over the Exchange On-premises. The main focus is on environments, features, working speed, etc. of both the services. In addition, we have also discussed the differences between the Exchange Online and Exchange On-Premises which clears the confusion of the users and they can easily select which is better for them.



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